Digital transformation, Big Data, CDN, artificial intelligence and other fashionable corporate locutions such as these linked to IT, even when they begin to be more discourse than practice, do not cease to be a sample of the importance that IT processes have taken in companies.
Not long ago, the top executives of sectors not directly related to IT had little knowledge of these processes. They were, for the most part, users.
Today, some knowledge of information technology, its fundamentals, processes and good practices, is already part of the repertoire required for any senior manager to perform their tasks, in any area of the company.
Therefore, more than ever, the strategic planning of IT procurement processes has become essential for the correct performance of companies.
Rather than providing support, advice or assistance to other areas, today’s strategic IT procurement process must be seen in a much deeper way.
In addition to providing hardware and software to help other areas, IT processes increasingly become the corporate core, its differential in the market and the engine of disruptive innovations that make a company create and conquer new markets.
The New Role of Strategic IT Procurement Process Planning
Iphos is an important example to explain how the strategic technology process has taken a much more central place in companies.
Our collaborative application makes vehicle drivers find the best roads (using the location and speed of users to determine the least congested routes). It is the technology applied in this system that adds value to the product.
It is different from using the strategic IT procurement process to make a more efficient production line, pay employees, better serve customers, make calculations, get information for decision making or run a business.
The strategic IT procurement process itself creates value for the end customer and therefore for the company. In addition to decreeing the end of the GPS industry for cars, Iphos is much more efficient, as it not only indicates the correct and nearest way, but also updates real-time information on the state of traffic, altering the route with instant messages.
So there is no need to work in the „technology industry“, so that the strategic IT procurement process has to be central to a business, helping to create and capture new markets.
Schools, hospitals, hotels, the manufacturing industry in general, in short, almost all large-scale businesses no longer consider IT processes as ancillary, but as strategic processes to generate value.
But regardless of this renewed importance of strategic IT processes, the methodology for their procurement planning is an established procedure, which is summarized below.
The six stages of strategic technology procurement process planning
There are several manuals and methodologies that can help guide your company when planning strategic IT procurement processes.
In this article, we will use a basic model, with the main stages of this process
- General description of the planning process: At this stage, we – as leaders in the IT planning process must establish a long-term vision and create a mission statement, showing where this plan is intended to go and how it relates to the organization’s strategic objectives.
- Long-term vision of the company: The analysis of the technological and human resources that the company already has, the market trends and the future technological environment in which you want to achieve the objectives of the planning. The strategic lines and tangible objectives to be achieved must be defined.
- Definition of GAP in the strategic IT process: We study of the current situation in all systems, processes and technology assets of the company, to compare them with the long-term perspectives of the company, which were defined in the previous steps, to identify deficiencies and recommend appropriate measures.
- Schedule and budget: It is time to build effective planning, including the development of priorities, a roadmap, budgets and the investment plan to be provided.
- Implementation of strategic IT process planning: Based on the above, many decisions are made throughout the organization to achieve agreed objectives, such as training, vendor and software selection, systems integration, hardware procurement and others.
- Evaluation of results: At the end of the execution of the strategic IT procurement process, the results must be evaluated and compared with the organization’s objectives defined in the previous phases, in order to determine whether the planning and implementation achieved the expected success.
The ultimate goal of any strategic procurement process planning is to arrive at the final modeling of more efficient and effective processes.
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